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4111 11th Avenue SW - Rochester, Minnesota 55902 - Tel. (507) 282-6488 |
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ROCHESTER TOWNSHIP BOARD - MEETING MINUTESROCHESTER TOWNSHIP BOARD MONTHLY MEETING NOTICE Rochester Town Hall Thursday, November 8, 2007 Members Present: Brenda Dicken, Gary Donovan, Douglas Butler, Brian Mueller, Jeff Orth and Gary Swenson. Guests: Dan McPherson, Dennis Bowe, Sherrie Bowe, Bill Tointon, Art Reckinger, Gayle Olson, & Roger Ihrke Minutes - Jeff Orth made a motion to approve the October 11minutes as amended. Gary Donovan seconded the motion; it was voted on and passed. Public access to County Rd. 8 granted to CPDC – Public access to County Rd 8 was granted to CPDC by the county (Kevin Harms). This access on the west side will provide a second eventually to Meadow Crossing Road. 2007 Road Mileage Certification - Brenda Dicken received an official township mileage report from the county. They said the mileage is 28.52. Lenny will verify the mileage before we act on it. Gary Einck property retaining wall and drainage issues - Gary Einck put up a retaining wall that originally was partly on our land. After some discussion with him he re did the wall and moved it over on his property and re-established the water way between his the properties. Because the wall is over 4 feet he does need a permit for the retaining wall. Roger Ihrke said the he has talked to Gary Einck and told him that he needs a permit to hook up to the city and get the required permits for city water and sewer. He is also hooked up to the water in the adjoining property. If he hooks up to the city he will have to see that the well he is now using gets capped. He also has put a new septic tank or holding tank that has to have a permit and if it is for sewer he will have to an approved septic provider to haul the sewage away. He will have to sign a city utility annexation agreement if he hooks up to city water. Lenny said the old septic tank is still in place and in the counties right away. That is not his Gary Einck problem. Roger suggested that we put our concerns in writing and all permits approved prior to our next board meeting. If those permits are not approved or in place by our next meeting we would like him to attend our RT Board meeting. Gary Donovan suggested that we ask him to respond it writing on exactly what are his intentions with the property. Brenda asked Roger to send him a letter on what he needs to do to come into compliance with his CUP and has his intentions changed since his original application. Roger stated that once Gary Einck finds out what the city fees will be, he might cap the project and the issues would be resolved. Holtegaard – Boulder Creek update - Roger said the final plat does not have final approval. Once you get the approval the tax applies, that is the reason you might not what to get the final plot signed. The time limit one the initial plat is three years. We gave Holtigaard 5 years. Once the final plat is signed the taxes start and the vacant lots are 1/7 the first year and increases by a seventh each year until it is at full value in seven years. Roger asked to review our development agreement. The surety agreement is set by this document and in this case should have been for a least 100,000; and has never been for more than $28,000. The development agreement states that it should be for 100% of the cost of the infrastructure and now we are currently using 125%. Bowe Property Mete and Bounds Request - Bill Tointon from McGhie & Betts Inc. 11.2 acres and plot 4 lots. Waive the first two conditions because they will come back to with a new general development plans Gary Donovan made a motion that we grant the application with waiving staff recommendations 1 & 2 and include 3 & 4. Douglas seconded the motion; and it was voted on and approved. (see Metes and Bounds subdivision, section 18) This agreement states that the surety agreement is for 5 years, and has a warranty aspect that lasts an additional 2 years. The board is the only entity that can reduce the warranty bond. Couple of things we need to decide. - Will we sign the plat? Roger recommends that we do. - That we determine the performance bond? It can be held out of the county until the bond is in place. - It states that we can do it to ways; you can contact the engineer for estimates or actual estimates. We never did get a warranty bond on this plat. - Warranty bond for roads in phase I & II estimated at $7,500. On phase III we need a performance bond. The road already has the first lift on it. So we need to determine a performance bond for the balance of the infrastructure. $75,000 per mile to construct a road. Put this in any future General Development Agreement - Once a 100 % of the houses are complete the road has to be accepted. Roger suggested that we don’t accept the roads until he pays the bill on road improvements. Roger said that if he doesn’t pay the bill or accept the certified mail, the next step is to send a warrant officer to deliver the bill. He suggested that the township give us his estimates on infrastructure. Roger suggested that TCPA insure that the surety is in place prior to approving the grading plan along with the construction estimates. No grading permits will be signed until the surety and estimates are in place. Jeff made a motion that we keep the bond at $28,000 for the third phase of Boulder Creek. Douglas Butler seconded the motion; it was voted on and passed. It was discussed that the roads in phase one and two of Boulder Creek have not been accepted by the township to date. Jeff Orth made a motion to accept the final plat for phase III (Boulder Creek Phase III). Gary Donovan seconded the motion; it was voted on and passed. Drug Rehab Center Open House - Gary Donovan, Jeff Orth and Douglas Butler attended and said it was very nice. Brenda Dicken received a call from Rich Peters (Public Health) on the hearing, he said the license has not been approved because of the water supply, because it was not adequate at it presently exists. The state could license it under chapter 144; they decided to license it under chapter 157, which is less restrictive. Reports: Deputy Valerie Coe’s Report - Valerie delivered the 2008 contract for signature. There was some disturbance in Heritage I and several calls to the Von Wald shelter. Jeff Orth made a motion to approve the sheriff’s contract for 2008. Douglas Butler seconded the motion; it was voted on and passed. TREASURER's REPORT
Treasurer’s Report – Jeff Orth made a motion to approve the treasurer’s report showing we had a balance of $531,777.69 at the end of the month. Gary Donovan seconded the motion; it was voted on and passed. Southern Woods Townhome Assn. has asked to use our meeting room on Tuesday evening November 20th. It was approved. The insurance claim for the ice damage to the roof vents was turned in to MATIT’S insurance. RT Claims - Gary Donovan made a motion to approve the township claims # 506 –518 for $21,345.63. Douglas Butler seconded the motion; it was voted on and passed. JPB Claims - Jeff Orth made a motion to approve the JPB claims # 933 – 958 for $19,955.77. Brian Mueller seconded the motion; it was voted on and passed. Maintenance Supervisor’s Report – Lenny remind us that we have a JPB meeting Tuesday November 27th. The budgets will have to be determined. Mowing is getting caught up on; we need to decide on what type of truck we are going to order and what attachments are needed. FEMA is complete and turned in. We need to decide what we are going to do with raising 45th Ave. We need to find another driver for on call services for JPB. Brian Mueller said he would be willing to help us as a sub. Send JPB minutes out for August and last year’s December meeting. Art brought maps showing the Cascade watershed Board of Adjustment Report – no meeting P& Z Commission Report – meeting next week TCPA Report – Meeting next week LGA Report – Brenda Dicken reported she sent out letters saying that we close LGA and (See Brenda’s letter) set up an advisory Jeff Orth made a motion to approve the integration of LGA in MAT. Gary Donovan seconded the motion; it was voted on and passed. Old Business Status of FEMA compensation - Request has been sent in Swimming pool tax referendum – December 4th – Judges are in place SWPPP update – Brenda Dicken gave the board an update on the current progress of our storm water. Meeting Adjourned - Jeff Orth made a motion to adjourn the meeting at 10:23PM. Douglas Butler seconded the motion; it was voted on and passed. Respectfully Submitted, Gary Swenson, Clerk Brenda Dicken, Chair
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Rochester Township - 4111 11th Avenue SW - Rochester, Minnesota 55902 - Tel. (507) 282-6488 |
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