|
|
ROCHESTER TOWNSHIP BOARD - MEETING MINUTES
January 12, 2006
Douglas Butler called the meeting to order at 7:00 PM.
Present: Brian Mueller, Jeff Orth, Gary Swenson, Gary Donovan, Brenda
Dicken, Lenny Laures, and Douglas Butler.
Guests: Jon Cravath, Mark Engel, Roger Ihrke, Arlin Heathman, Corky
Atkinson, and Joe Vroman.
Minutes: Jeff Orth made a motion to approve the minutes, Brenda Dicken
seconded the motion it was voted on and passed.
Heritage Hills II Development - Roger Ihrke brought a request from
Heritage Hills II to add one more lot to the development. The developer
has an agreement with Peoples to manage the septic system. The Special
District and the Preliminary Plan have been changed to show one more lot
(total 22). The grading plan needs to be addressed before building
permits can be issued.
Roger presented 5 documents that need to be approved:
- Special District
- Developers Agreement
- General Development Plan
- Preliminary Plat
- Amended Final Plat
Jeff Orth made a motion to accept the Special District, Developers
Agreement, General Development Plan, Preliminary Plat, and Amended Final
Plat as revised. Gary Donovan seconded the plan. The motion was voted on
and passed.
Audit – Mark Murch of Scanlon, Nietz & Murch L.L.C. explained their
proposal for auditing JPB and Rochester Township. Their proposal
estimated the cost to be $4,400 for Rochester Township and $3,500 for
the Joint Powers Board. Gary Donovan made a motion to accept the
proposal as presented. Jeff Orth seconded the motion and it was voted on
and passed.
Doug Butler recessed the Rochester Township meeting at 8PM.
Jeff Orth called the Joint Powers Board meeting to order at 8:04PM
Lenny Laures made a motion that accepts the proposal presented by Mark
Murch for $3,500 to audit the Joint Powers Board financial records.
Brian Mueller seconded the motion and it was voted on and passed.
Gary Donovan made a motion to adopt the amended cafeteria plan, which
extends the grace period two months and fifteen days. Douglas Butler
seconded motion and it was voted on and passed.
Douglas Butler made a motion to make our short-term disability coverage
for above 200 hours up to 1040 hours immediately for our employees.
Brenda Dicken seconded the motion and it was voted on and passed. Lenny
abstained from voting. The board decided to make our reserve account
available for short-term disabilities.
JPB Equipment - Corky Atkinson made a motion that we transfer funds from
each township, one tenth per month, until the equipment item is
purchased. If the item is purchased prior to all funds being transferred
then each township will pay one half of the balance needed to cover the
equipment. Douglas Butler seconded the motion it was voted on and
approved.
Arlen Heathman approved the minutes as corrected, Douglas Butler
seconded the motion it was voted on and passed.
Lenny Laures made a motion to adjourn; Brian Mueller seconded the motion
and it passed.
Douglas Butler called the meeting back to order at 9:15PM
The Town will hold a Board of Audit at our next meeting on January 31,
Jeff Orth and Gary Donovan will meet ahead of the meeting at 6 PM to
review the books.
Jeff Orth made a motion that we get high-speed hookup through Charter,
Brenda seconded the motion and it passed.
Rochester Township claims were reviewed. Gary Donovan made a motion to
approve the claims #194 – 208 for $18,773.78. Jeff Orth seconded the
motion and it was voted on and passed.
Joint Powers Claims were reviewed. Jeff Orth made a motion to approve
the claims #430 – 460 for $21,790.65. Brian Mueller seconded the motion
and it was voted on and passed.
Gary Swenson gave the treasurer’s report showing we had $620,011.22 in
our checking account. The separate funds within the checking account
contain $200,000 in reserve and $420,011.22 available for operations.
TREASURER’S REPORT:
Checking: Opening bal...... $428,999.10
Checks $ - 98,366.52
Deposits… $ 289,378.64
Closing bal. $ 620,011.22
Jeff Orth made a motion to approve the treasures report, Brenda Dicken
seconded the motion and it was voted on and passed.
Jeff Orth made a motion to approve the amendment to the cafeteria plan
that extends the grace period two months and fifteen days, Gary Donovan
seconded the motion it was voted on and passed.
Election - Gary Swenson reported that three people filed at the meeting
for the two-supervisor position and the clerk/treasurer.
8th street - Gary Donovan said a light consultant recommended that we
have two lights on 8th Street and one light on the intersection of 45th
street and 8th street. The costs of the streetlights are $1,000 per pole
and amount $8 per mouth per pole for the electricity.
Gary Donovan made a motion that we enter into a contract with Peoples
Cooperative for two lights on 8th street. Jeff Orth seconded the motion
it was voted on and passed.
Brian Mueller suggested that we put a stop ahead sign up on 8th street
going towards 45th Ave. Jeff Orth made a motion that we put in a 3rd
light at the intersection, Brenda Dicken seconded it and it was voted on
and passed
Gary Donovan explained to the board what happened to Jennifer Furst’s
patio. She was forced to move the patio for the 8th Street construction.
The construction easement went on her property to re-grade the waterway.
Gary Donovan made a motion to reimburse or pay the bill for the $1,200.
Brenda Dicken seconded the motion and it was voted on and passed three
to one.
New Business.
Girl Scouts annexation of 2.5 acres. Brenda Dicken said Mr. Schumacher
is going to take out some of the curb and gutter so the water runs off
on their property rather than down the road. Brenda Dicken said that we
would not oppose the annexation if they remove the curbing so the road
does not divert the storm water down township road. Gary Donovan made a
motion that we contact the city and the Girl Scouts administration and
tell them we will not object to the annexation if they resolve the storm
water run off situation. Jeff Orth seconded the motion it was voted on
and passed. Brenda said that she would talk to Jim Lohr with the city.
South Port sub-division - Douglas Butler received a letter from the city
saying that the city was going to annex South Port on January 1st.2010.
Road Report - Lenny Laures reported that they have waxed the trucks and
tractor and are working on the “round to its ”. If the weather continues
to be nice they will do some brush cutting.
Von Wald Group Home - Douglas Butler – big news they have done some
remodeling in their bedroom areas. Last quarter their average occupancy
was 9.
County Planning and Zoning – Brenda Dicken reported there are several
items coming up in front of the county board. The Decorah edge ordinance
passed the Planning and Zoning Advisory Group. Douglas Butler is going
invite Phil Wheeler to our February meeting and have him talk about
Decorah edge.
Brenda Dicken and Lenny Laures explained the cooperative agreements that
the county is proposing between the townships and the county.
Lots of record - Individuals thought they had one or more lots and had
them recorded on one deed. The lots of record resulted in one deed one
lot.
Budget Meeting. - A 2007 budget meeting was set for Tuesday at 7 PM on
January 31st.
Town Hall Rental - Frank Kottschade requested the use of the town hall
on January 25th Wednesday. $50.00.
LGA - Brenda Dicken said they have interviewed a few lobbyists. Dues
letters were sent out and money is trickling in they have about $19,000
now.
A motion was made to adjourn the meeting. The motion was seconded and it
passed.
Respectfully Submitted,
Gary Swenson, Clerk
Douglas Butler, Chair
|
